Software for wedding planners and event planners
Boeked is software for independent wedding planners and event planners. Couples and clients book their own intro meeting or venue visit from your real calendar, while event details, moodboards, supplier lists and deposits live in the same app — on your phone, tablet and computer.
Sound familiar?
You juggle a calendar, WhatsApp and separate folders for every couple or event.
A 30-minute intro call gets booked into the same slot as a 2-hour venue visit.
Clients no-show for a venue visit, and your time is gone.
Moodboards, supplier lists and budgets are scattered across email, Pinterest and Excel.
You still chase deposits manually, by bank transfer.
Everything in one system
From the first intro meeting to the last follow-up before the big day: one app for your whole planning process.
Online booking page
Couples and clients pick an intro meeting or venue visit from your real calendar, 24 hours a day.
The right duration per meeting type
A 30-minute intro call and a 2-hour venue visit: Boeked only offers slots where the meeting truly fits.
Client record per event
Event type, date, guest count, venue, budget indication and moodboard, always at hand for the next meeting.
Intake forms
Digital intake forms where the couple or client fills in event type, date, guest count and wishes beforehand.
Automatic reminders
Confirmation at booking and a reminder ahead of time by email and SMS. Fewer no-shows at venue visits.
Payments & deposits
Request a deposit online through your own Stripe account, and send automatic PDF invoices with your own logo.
In person or online
Plan intro meetings on location or via a video link, added to the confirmation automatically.
Confidential & GDPR-compliant
All data is EU-hosted, with export and deletion in one click whenever a client asks.
Built for your planning process
This is how a booking runs for your wedding or event planning:
- 1The client picks the meeting type: intro meeting, venue visit or follow-up meeting.
- 2Boeked determines whether it's a short intro call or a longer venue visit.
- 3The right duration is applied automatically, with no overlap with other appointments.
- 4The client chooses in person or online, with an automatic video link when applicable.
- 5The client picks a time slot; confirmation and reminder go out automatically.
Intake forms for wedding and event planners
- Intake form with event type, preferred date and guest count.
- Fields for venue preference, atmosphere and an initial budget indication.
- Space for a moodboard or inspiration links from the couple or client.
- Supplier list and action points per follow-up meeting, to track a long lead time.
- Fully customisable: add, remove or require fields.
- GDPR-compliant: EU-hosted, kept confidential, with export and deletion in one click.
What you get with Boeked as event planner software
| Feature | Boeked | Calendar + WhatsApp + Excel |
|---|---|---|
| Online booking page with your own link | ||
| Distinction between intro meeting and venue visit | Manual | |
| Duration set automatically per meeting type | Manual | |
| Client record per event with budget and moodboard | Scattered | |
| Digital intake forms with event wishes | ||
| Supplier list and action points per meeting | ||
| Automatic reminders (email + SMS) | ||
| In person or online with video link | Extra tool | |
| Deposits and PDF invoices with your own logo | Extra tool | |
| Flat €19/month, VAT included, 30 days free | Costs you time |
All Boeked features
| Feature group | Boeked | Separate or basic tools |
|---|---|---|
| Booking page & calendar | Branded 24/7 page, durations, buffers, recurring and group bookings, waiting list and Google Calendar sync | Usually spread across booking and calendar tools |
| Clients & client portal | CRM with appointment and treatment history, notes, preferences and a multilingual client portal | Basic contact list or separate CRM |
| Intake & treatment records | Custom forms, consent, signatures and treatment photos linked to each client | Paper forms or separate storage |
| Team management | Staff calendars, hours, services, leave, blocked time, commissions and reports | Often requires a higher plan |
| Messages & no-show protection | Automatic confirmations, email/SMS reminders, deposits and cancellation information | SMS or deposits often cost extra |
| Payments & gift cards | Optional Stripe deposits and payments without a Boeked booking commission, plus gift cards | Transaction or booking commissions are common |
| Invoices & accountant export | Branded PDF VAT invoices and spreadsheet export of bookings, payments and shop sales | Separate invoicing or bookkeeping tool |
| Checkout, stock & suppliers | Checkout, retail sales, payment methods, stock movements, low-stock alerts and suppliers | Often a paid add-on; no physical hardware included |
| Marketing & audiences | Email and SMS campaigns, birthdays and audiences inactive for 3 or 6 months | Usually requires a separate marketing tool |
| Reviews & client loyalty | Review invitations, public reviews, gallery, loyalty points and referrals | Several separate tools |
| Analytics | Revenue and service insights, busiest times, occupancy, cancellations and client retention | Advanced reports often depend on the plan |
| AI assistance | Planning suggestions, marketing copy, follow-ups and revenue forecasts | Rarely included |
| Languages & devices | App, booking page, emails and portal in EN, NL, FR, DE and ES on every device | Often one language or limited communication |
| Privacy & data | GDPR export and deletion tools; your client data remains yours | Often handled only on request |
| Switching & price | Free CSV import, 30-day trial and flat €19/month, VAT included without setup fees | Tiered pricing, setup work or locked data |
Why wedding and event planners choose Boeked
No more back-and-forth over availability
Couples and clients book through your own link and only see times that genuinely fit the chosen meeting type.
All event information in one place
Date, guest count, venue, budget, moodboard and supplier list are laid out per event, even over a long lead time.
Fewer no-shows at venue visits
Automatic reminders ahead of time, and you can ask for a deposit on a first intro meeting.
Admin runs itself
Deposits, invoices and an overview per event all live in the same app as your calendar and client records.
Event planner software FAQ
Is Boeked suitable for both wedding planners and event planners?
Yes. Boeked works for anyone planning intro meetings and venue visits: wedding planners, event planners and corporate event organisers. You set your own meeting types, durations and prices.
Can I keep a moodboard or supplier list per event?
Yes. In the client record per event you keep a moodboard, supplier list and action points, so everything stays organised over the often long lead time to the big day.
Can I ask for a deposit at the first meeting?
Yes. You can request a deposit online through your own Stripe account, right when the intro meeting or venue visit is booked.
Does Boeked work for online intro meetings?
Yes. You can add a video link to a meeting type. Clients automatically receive the link in the confirmation email and reminder.
What does Boeked event planner software cost?
A flat €19 per month, VAT included with every feature, no per-booking fees. Online payments and deposits run through your own Stripe account at Stripe's standard rates. The first 30 days are free, no credit card. This covers solo professionals and small teams up to 2 staff; larger teams get an all-in quote with Boeked Pro+ based on the number of staff.
What happens to my client data and event notes if I leave Boeked?
Your data stays yours. In Settings you download all clients, bookings, notes and event notes in one click, with no export fee.
What do SMS reminders really cost?
Email reminders are included, unlimited. SMS runs through your own Twilio account at roughly €0.04–€0.08 per message, paid directly to Twilio. Boeked adds no markup. A double reminder costs two messages.
What if the internet goes down at my business?
Boeked runs online, like almost all modern software. There is no offline mode, but on your phone with mobile data the calendar and checkout keep working.
Who owns the client? Does Boeked send clients to competitors?
The client is yours. Boeked is not a marketplace: your booking page shows only your business, with no other providers or ads. Clients pay you directly, with no commission.
Do you help me switch and move my event notes?
Import clients and notes from your previous tool with an Excel or CSV file. Event notes kept on paper need to be typed in by you. Max, the setup assistant, guides you step by step.
Can I match daily sales with my card terminal? Does SumUp work?
Yes. The daily summary shows the number of sales and total per payment method (cash, card, other). You don't need a card contract through Boeked. There is no direct SumUp integration: take payment on your own terminal and record it as a card payment.
Do I pay per staff member? Can we log in at the same time?
Boeked costs €19 per month including VAT, for solo professionals and small teams up to 2 staff members. Everyone has their own login and you can work at the same time on your own phones. Larger teams get an all-in quote.
Can I require a deposit without an expensive add-on?
Yes. Deposits and online payments run through Stripe, no extra module. Stripe charges its own fees (EU cards about 1.4% + €0.25); Boeked charges nothing extra.
In short
- Online booking page with your own link, bookable 24/7.
- Automatic distinction between intro meeting and venue visit, with the right duration.
- Client record per event with date, guests, venue, budget and moodboard.
- Digital intake forms with event wishes.
- Automatic confirmations and reminders by email and SMS.
- Flat €19 per month, VAT included, 30 days free, no credit card needed.
Start with Boeked as your event planner software
30 days free. No credit card. Cancel anytime.
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