Booking software for studio, family and portrait photographers
Boeked is booking software for independent photographers. Clients book a headshot, family shoot or studio session from your real calendar, while moodboards, deposits, deliverables and reminders live in the same app — on your phone, tablet and computer.
Sound familiar?
You switch between a calendar, WhatsApp and email to schedule a shoot.
A 2-hour studio session gets accidentally booked into a 30-minute gap.
Clients cancel at the last minute and your deposit isn't locked in yet.
Moodboards, wishes and family details are scattered across separate emails.
Usage rights and model release are still signed on paper, or not at all.
Everything in one system
From the first online booking to the deposit and photo delivery: one app for your whole photography business.
Online booking page
Clients pick a headshot, family shoot or studio session from your real calendar, 24 hours a day, with no back-and-forth emails.
The right duration per shoot type
A 30-minute headshot and a 2-hour studio session: Boeked only offers slots where the shoot truly fits.
Client record with preferences and history
Number of people, style preferences, moodboard link and past shoots per client, always at hand before the next session.
Intake and consent forms
Digital intake with wishes, location and family details, plus a model release and usage rights the client signs beforehand.
Automatic reminders
Confirmation at booking and a reminder ahead of time by email and SMS. Fewer no-shows, more peace of mind in your schedule.
Deposits & invoices
Ask for a deposit at booking through your own Stripe account, and send automatic PDF invoices with your own logo.
On location or in the studio
Offer shoots in your studio or on location, with address and directions added to the confirmation automatically.
Secure & GDPR-compliant
All data and photos are EU-hosted, with export and deletion in one click whenever a client asks.
Built for your photography business
This is how a booking runs in your photography business:
- 1The client picks the shoot type: headshot, family portrait or studio session.
- 2Boeked automatically applies the right duration: 30 minutes, 60 minutes or 2 hours.
- 3The client shares the number of people, location or studio, and optionally a moodboard link.
- 4A deposit is requested right at booking, through your own Stripe account.
- 5The client picks a time slot; confirmation, model release and reminder go out automatically.
Intake and consent forms for photographers
- Intake form with shoot type, number of people, style preferences and moodboard link.
- Choice of location or studio, with address automatically included in the confirmation email.
- Digital model release and usage rights, signed before the shoot.
- Agreements on delivery: number of photos, edits and delivery date.
- Option to attach reference photos or a moodboard.
- GDPR-compliant: EU-hosted, kept secure, with export and deletion in one click.
What you get with Boeked as photography booking software
| Feature | Boeked | Calendar + WhatsApp + email |
|---|---|---|
| Online booking page with your own link | ||
| Distinction between headshot, family and studio | Manual | |
| Duration set automatically per shoot type | Manual | |
| Client record with preferences and moodboard | On paper | |
| Digital model release and usage rights | ||
| Deposit collected at booking | ||
| Automatic reminders (email + SMS) | ||
| On location or in studio with address | Extra tool | |
| PDF invoices with your own logo | Extra tool | |
| Flat €19/month, VAT included, 30 days free | Costs you time |
All Boeked features
| Feature group | Boeked | Separate or basic tools |
|---|---|---|
| Booking page & calendar | Branded 24/7 page, durations, buffers, recurring and group bookings, waiting list and Google Calendar sync | Usually spread across booking and calendar tools |
| Clients & client portal | CRM with appointment and treatment history, notes, preferences and a multilingual client portal | Basic contact list or separate CRM |
| Intake & treatment records | Custom forms, consent, signatures and treatment photos linked to each client | Paper forms or separate storage |
| Team management | Staff calendars, hours, services, leave, blocked time, commissions and reports | Often requires a higher plan |
| Messages & no-show protection | Automatic confirmations, email/SMS reminders, deposits and cancellation information | SMS or deposits often cost extra |
| Payments & gift cards | Optional Stripe deposits and payments without a Boeked booking commission, plus gift cards | Transaction or booking commissions are common |
| Invoices & accountant export | Branded PDF VAT invoices and spreadsheet export of bookings, payments and shop sales | Separate invoicing or bookkeeping tool |
| Checkout, stock & suppliers | Checkout, retail sales, payment methods, stock movements, low-stock alerts and suppliers | Often a paid add-on; no physical hardware included |
| Marketing & audiences | Email and SMS campaigns, birthdays and audiences inactive for 3 or 6 months | Usually requires a separate marketing tool |
| Reviews & client loyalty | Review invitations, public reviews, gallery, loyalty points and referrals | Several separate tools |
| Analytics | Revenue and service insights, busiest times, occupancy, cancellations and client retention | Advanced reports often depend on the plan |
| AI assistance | Planning suggestions, marketing copy, follow-ups and revenue forecasts | Rarely included |
| Languages & devices | App, booking page, emails and portal in EN, NL, FR, DE and ES on every device | Often one language or limited communication |
| Privacy & data | GDPR export and deletion tools; your client data remains yours | Often handled only on request |
| Switching & price | Free CSV import, 30-day trial and flat €19/month, VAT included without setup fees | Tiered pricing, setup work or locked data |
Why photographers choose Boeked
No more back-and-forth over availability
Clients book through your own link and only see times that genuinely fit the chosen shoot type.
All shoot information in one place
Number of people, moodboard link, location and delivery agreements are laid out per client, kept secure.
Fewer no-shows and loose ends
Automatic reminders ahead of time, and a deposit at booking protects you against last-minute cancellations.
Admin runs itself
Deposits, invoices and revenue overview all live in the same app as your calendar and client records.
Photography booking software FAQ
Is Boeked suitable for studio photographers as well as family and business portrait photographers?
Yes. Boeked works for anyone who shoots by appointment: headshots, family portraits and studio sessions. You set your own shoot types, durations and prices.
Can I ask for a deposit at booking?
Yes. You set a deposit per shoot type that the client pays directly when booking, through your own Stripe account. This protects you against last-minute cancellations.
Can a client send a moodboard or reference photos?
Yes. In the intake form the client can add a moodboard link or upload reference photos as an attachment, so you know what's expected before the shoot.
Does Boeked handle usage rights and model release too?
Yes. You add a digital model release and usage rights statement the client signs before the shoot, along with agreements on delivery and delivery date.
What does Boeked photography booking software cost?
A flat €19 per month, VAT included with every feature, no per-booking fees. Deposits and online payments run through your own Stripe account at Stripe's standard rates. The first 30 days are free, no credit card. This covers solo professionals and small teams up to 2 staff; larger teams get an all-in quote with Boeked Pro+ based on the number of staff.
What happens to my client data and shoot details if I leave Boeked?
Your data stays yours. In Settings you download all clients, bookings, notes and shoot details in one click, with no export fee.
What do SMS reminders really cost?
Email reminders are included, unlimited. SMS runs through your own Twilio account at roughly €0.04–€0.08 per message, paid directly to Twilio. Boeked adds no markup. A double reminder costs two messages.
What if the internet goes down at my business?
Boeked runs online, like almost all modern software. There is no offline mode, but on your phone with mobile data the calendar and checkout keep working.
Who owns the client? Does Boeked send clients to competitors?
The client is yours. Boeked is not a marketplace: your booking page shows only your business, with no other providers or ads. Clients pay you directly, with no commission.
Do you help me switch and move my shoot details?
Import clients and notes from your previous tool with an Excel or CSV file. Shoot details kept on paper need to be typed in by you. Max, the setup assistant, guides you step by step.
Can I match daily sales with my card terminal? Does SumUp work?
Yes. The daily summary shows the number of sales and total per payment method (cash, card, other). You don't need a card contract through Boeked. There is no direct SumUp integration: take payment on your own terminal and record it as a card payment.
Do I pay per staff member? Can we log in at the same time?
Boeked costs €19 per month including VAT, for solo professionals and small teams up to 2 staff members. Everyone has their own login and you can work at the same time on your own phones. Larger teams get an all-in quote.
Can I require a deposit without an expensive add-on?
Yes. Deposits and online payments run through Stripe, no extra module. Stripe charges its own fees (EU cards about 1.4% + €0.25); Boeked charges nothing extra.
In short
- Online booking page with your own link, bookable 24/7.
- Automatically the right duration per shoot type: headshot, family or studio.
- Client record with preferences, moodboard link and shoot history.
- Digital model release and usage rights before the shoot.
- Deposit collected at booking through your own Stripe account.
- Flat €19 per month, VAT included, 30 days free, no credit card needed.
Start with Boeked as your photography booking software
30 days free. No credit card. Cancel anytime.
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