Personal trainer software for coaches and group classes
Boeked is personal trainer software for independent coaches, yoga teachers and studios running group classes. Clients book their session or class from your real calendar, while goals, progress and payments live in the same app — on your phone, tablet and computer.
Sound familiar?
Clients message you on Sunday evening to squeeze in a session.
A group class fills up while a spot was actually still free.
Someone no-shows a 1-on-1 you'd specifically blocked out for them.
Client goals and injuries are scattered across notes and chats.
You can't remember what weights or reps someone did last time.
Everything in one system
From the first online booking to payment and the newsletter: one app for your whole practice.
A calendar per trainer or coach
Every trainer has their own hours, days off and session types. Clients pick their regular coach or let the system choose.
Sessions and group classes side by side
Schedule 1-on-1 sessions next to group classes with a maximum number of spots, all in the same calendar.
Client record with goals and progress
Goals, injuries, medical history and progress per client — right there at the next session.
Automatic reminders
Confirmation at booking and a reminder ahead of time by email. Fewer no-shows, even for group classes.
Payments & session packs
Online payment through your own Stripe account, single sessions or packs, plus PDF invoices with your logo.
In-studio or online
Run sessions in the studio, outdoors or via video call, and clients see exactly where and how straight away.
Waiting list for full classes
Freed-up spots are offered to your waiting list automatically, with nothing for you to manage.
Marketing that runs along
Newsletters, renewal reminders for packs and review requests to your own client base, in five languages.
Built for trainers and coaches
This is how a booking runs in your practice:
- 1The client picks the type of session: 1-on-1, duo, group class or online coaching.
- 2The session duration automatically sets the available times.
- 3The client picks the location: studio, outdoors or video call.
- 4The client picks their preferred trainer or lets the system decide.
- 5Boeked only shows slots that truly fit; confirmation and reminder go out automatically.
Intake and session forms for trainers
- Intake form with goals, injuries and medical history.
- PAR-Q questionnaire to flag health risks upfront.
- Digital signature at intake, so everything is legally on record.
- Session form per workout: weights, sets, reps and progress.
- Body chart to annotate tension, injuries or points to watch.
- Photos to document physical progress, fully GDPR-compliant.
What you get with Boeked as personal trainer software
| Feature | Boeked | WhatsApp + spreadsheets |
|---|---|---|
| Online booking page with your own link | ||
| Calendar per trainer with their own hours | Manual | |
| Group classes with a maximum number of spots | Manual | |
| Intake form with PAR-Q and digital signature | On paper | |
| Session form with weights and progress | ||
| Automatic reminders (email) | ||
| Waiting list for full classes | ||
| Sell session packs and bundles | Extra tool | |
| PDF invoices with your own logo | Extra tool | |
| Flat €19/month, VAT included, 30 days free | Costs you time |
All Boeked features
| Feature group | Boeked | Separate or basic tools |
|---|---|---|
| Booking page & calendar | Branded 24/7 page, durations, buffers, recurring and group bookings, waiting list and Google Calendar sync | Usually spread across booking and calendar tools |
| Clients & client portal | CRM with appointment and treatment history, notes, preferences and a multilingual client portal | Basic contact list or separate CRM |
| Intake & treatment records | Custom forms, consent, signatures and treatment photos linked to each client | Paper forms or separate storage |
| Team management | Staff calendars, hours, services, leave, blocked time, commissions and reports | Often requires a higher plan |
| Messages & no-show protection | Automatic confirmations, email/SMS reminders, deposits and cancellation information | SMS or deposits often cost extra |
| Payments & gift cards | Optional Stripe deposits and payments without a Boeked booking commission, plus gift cards | Transaction or booking commissions are common |
| Invoices & accountant export | Branded PDF VAT invoices and spreadsheet export of bookings, payments and shop sales | Separate invoicing or bookkeeping tool |
| Checkout, stock & suppliers | Checkout, retail sales, payment methods, stock movements, low-stock alerts and suppliers | Often a paid add-on; no physical hardware included |
| Marketing & audiences | Email and SMS campaigns, birthdays and audiences inactive for 3 or 6 months | Usually requires a separate marketing tool |
| Reviews & client loyalty | Review invitations, public reviews, gallery, loyalty points and referrals | Several separate tools |
| Analytics | Revenue and service insights, busiest times, occupancy, cancellations and client retention | Advanced reports often depend on the plan |
| AI assistance | Planning suggestions, marketing copy, follow-ups and revenue forecasts | Rarely included |
| Languages & devices | App, booking page, emails and portal in EN, NL, FR, DE and ES on every device | Often one language or limited communication |
| Privacy & data | GDPR export and deletion tools; your client data remains yours | Often handled only on request |
| Switching & price | Free CSV import, 30-day trial and flat €19/month, VAT included without setup fees | Tiered pricing, setup work or locked data |
Why trainers and coaches choose Boeked
No more back-and-forth on bookings
Clients book through your own link and only see genuinely open slots, including for group classes.
Goals and progress always at hand
Every client card holds their goals, injuries and previous session forms, even on the way to a session.
Fewer no-shows
Automatic reminders ahead of time, and you can ask for a deposit or require a session pack.
Admin runs itself
Payments, invoices, packs and revenue per trainer all live in the same app.
Personal trainer software FAQ
Can I schedule both 1-on-1 sessions and group classes?
Yes. You set a duration, location and maximum number of spots per session type. Group classes and individual sessions simply sit side by side in the same calendar.
Can clients fill in a PAR-Q or medical intake?
Yes. You build a fully customisable intake form with goals, injuries, medical history and a digital signature, before their first session.
Can I track progress per client?
Yes. After every session you fill in a session form with weights, sets, reps and a body chart to annotate points to watch. Everything is GDPR-compliant and EU-hosted.
Does Boeked work for online coaching too?
Yes. You flag whether a session is in-studio, outdoors or a video call, and clients see that straight away when booking.
What does Boeked personal trainer software cost?
A flat €19 per month, VAT included with every feature, no per-booking fees. Online payments run through your own Stripe account at Stripe's standard rates. The first 30 days are free, no credit card. This covers solo professionals and small teams up to 2 staff; larger teams get an all-in quote with Boeked Pro+ based on the number of staff.
What happens to my client data and training notes if I leave Boeked?
Your data stays yours. In Settings you download all clients, bookings, notes and training notes in one click, with no export fee.
What do SMS reminders really cost?
Email reminders are included, unlimited. SMS runs through your own Twilio account at roughly €0.04–€0.08 per message, paid directly to Twilio. Boeked adds no markup. A double reminder costs two messages.
What if the internet goes down at my business?
Boeked runs online, like almost all modern software. There is no offline mode, but on your phone with mobile data the calendar and checkout keep working.
Who owns the client? Does Boeked send clients to competitors?
The client is yours. Boeked is not a marketplace: your booking page shows only your business, with no other providers or ads. Clients pay you directly, with no commission.
Do you help me switch and move my training notes?
Import clients and notes from your previous tool with an Excel or CSV file. Training notes kept on paper need to be typed in by you. Max, the setup assistant, guides you step by step.
Can I match daily sales with my card terminal? Does SumUp work?
Yes. The daily summary shows the number of sales and total per payment method (cash, card, other). You don't need a card contract through Boeked. There is no direct SumUp integration: take payment on your own terminal and record it as a card payment.
Do I pay per staff member? Can we log in at the same time?
Boeked costs €19 per month including VAT, for solo professionals and small teams up to 2 staff members. Everyone has their own login and you can work at the same time on your own phones. Larger teams get an all-in quote.
Can I require a deposit without an expensive add-on?
Yes. Deposits and online payments run through Stripe, no extra module. Stripe charges its own fees (EU cards about 1.4% + €0.25); Boeked charges nothing extra.
In short
- Online booking page with your own link, bookable 24/7.
- A calendar per trainer, mixing sessions and group classes.
- Client record with goals, injuries, PAR-Q and progress.
- Automatic confirmations and reminders by email.
- Payments, session packs and invoices in the same app.
- Flat €19 per month, VAT included, 30 days free, no credit card needed.
Start with Boeked as your personal trainer software
30 days free. No credit card. Cancel anytime.
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