Physiotherapy software for physios, kinesitherapists and chiropractors
Boeked is physiotherapy software for independent physiotherapists, kinesitherapists, chiropractors and small clinics. Patients book their consult or follow-up session from your real calendar, while intake, treatment notes, reminders and payments live in the same app — on your phone, tablet and computer.
Sound familiar?
The phone rings between two treatments and you miss half the calls.
A first consult gets booked into a short follow-up slot by mistake.
Patients forget their appointment and your calendar stays empty.
Last session's treatment notes are on paper, somewhere in a folder.
Every colleague works different days, so the shared calendar is never quite right.
Everything in one system
From the first online booking to the patient record and invoicing: one app for the whole clinic.
A calendar per therapist
Every therapist has their own hours, days off and treatments. Patients pick their regular therapist or let the system choose.
The right duration per consult
First consult 45 minutes, follow-up 20 minutes: Boeked only offers slots where the session truly fits.
Patient record with treatment history
Complaint, findings, techniques used, exercise plan and pain score per patient — right there at the next session.
Automatic reminders
Confirmation at booking and a reminder 24 hours ahead by email and SMS. Fewer no-shows in a full calendar.
Payments & invoicing
Online deposit or full payment through your own Stripe account, plus PDF invoices with your logo for patients and insurers.
Intake and treatment forms
Digital intake with medical history and red flags, plus a treatment form per session with body-chart annotation.
Waiting list & rebooking
Cancellations are offered to your waiting list automatically, and the patient books their next session right away.
Marketing that runs along
Reminder emails for check-ups and review requests to your own patient base, in five languages.
Built for the physiotherapy practice
This is how a booking runs at your clinic:
- 1The patient picks the complaint or treatment: back, knee, rehab, sports injury or another request.
- 2The patient indicates whether it's a first consult or a follow-up session.
- 3The complaint sets the duration of the appointment.
- 4The patient picks their preferred therapist or lets the clinic decide.
- 5Boeked only shows slots where the full session fits; confirmation and reminder go out automatically.
Intake and treatment forms for physiotherapists
- Intake form with complaint, medical history, medication, red flags and consent for treatment.
- Treatment form per session: findings, techniques used, exercises and pain score.
- A body chart to annotate the complaint or pain location visually.
- Photos to document how posture or mobility evolves.
- Fully customisable: add, remove or require fields.
- GDPR-compliant: EU-hosted, with export and deletion in one click.
What you get with Boeked as physiotherapy software
| Feature | Boeked | Paper diary + phone calls |
|---|---|---|
| Online booking page with your own link | ||
| Calendar per therapist with their own hours | Manual | |
| Duration per consult type (first consult, follow-up) | Manual | |
| Patient record with intake and treatment forms | On paper | |
| Body-chart annotation and stored photos | ||
| Automatic reminders (email + SMS) | ||
| Waiting list on cancellation | ||
| PDF invoices with your own logo | Extra tool | |
| Online payments via Stripe | ||
| Flat €19/month, VAT included, 30 days free | Costs you time |
All Boeked features
| Feature group | Boeked | Separate or basic tools |
|---|---|---|
| Booking page & calendar | Branded 24/7 page, durations, buffers, recurring and group bookings, waiting list and Google Calendar sync | Usually spread across booking and calendar tools |
| Clients & client portal | CRM with appointment and treatment history, notes, preferences and a multilingual client portal | Basic contact list or separate CRM |
| Intake & treatment records | Custom forms, consent, signatures and treatment photos linked to each client | Paper forms or separate storage |
| Team management | Staff calendars, hours, services, leave, blocked time, commissions and reports | Often requires a higher plan |
| Messages & no-show protection | Automatic confirmations, email/SMS reminders, deposits and cancellation information | SMS or deposits often cost extra |
| Payments & gift cards | Optional Stripe deposits and payments without a Boeked booking commission, plus gift cards | Transaction or booking commissions are common |
| Invoices & accountant export | Branded PDF VAT invoices and spreadsheet export of bookings, payments and shop sales | Separate invoicing or bookkeeping tool |
| Checkout, stock & suppliers | Checkout, retail sales, payment methods, stock movements, low-stock alerts and suppliers | Often a paid add-on; no physical hardware included |
| Marketing & audiences | Email and SMS campaigns, birthdays and audiences inactive for 3 or 6 months | Usually requires a separate marketing tool |
| Reviews & client loyalty | Review invitations, public reviews, gallery, loyalty points and referrals | Several separate tools |
| Analytics | Revenue and service insights, busiest times, occupancy, cancellations and client retention | Advanced reports often depend on the plan |
| AI assistance | Planning suggestions, marketing copy, follow-ups and revenue forecasts | Rarely included |
| Languages & devices | App, booking page, emails and portal in EN, NL, FR, DE and ES on every device | Often one language or limited communication |
| Privacy & data | GDPR export and deletion tools; your client data remains yours | Often handled only on request |
| Switching & price | Free CSV import, 30-day trial and flat €19/month, VAT included without setup fees | Tiered pricing, setup work or locked data |
Why physiotherapists choose Boeked
No more phone calls between treatments
Patients book through your own link and only see times that genuinely fit their consult type.
Treatment notes at hand
Every patient record holds the complaint, findings and exercise plan — even if a colleague ran the last session.
Fewer no-shows
Automatic reminders 24 hours ahead, and you can ask for a deposit on long first consults.
Admin runs itself
Payments, PDF invoices and each therapist's calendar all live in the same app.
Physiotherapy software FAQ
Does Boeked work for a clinic with several therapists?
Yes. Each therapist gets their own calendar with their own hours, treatments and days off. Patients pick their therapist or let the system assign the first free slot.
Can I set different durations for first consult and follow-up?
Yes. Every consult type has its own duration and price. You can create, for example, a 45-minute first consult and a 20-minute follow-up, each with its own slot.
Can I keep a patient record with treatment forms?
Yes. Patient records hold intake forms and treatment forms with findings, techniques, exercises, pain score and a body chart. Everything is GDPR-compliant and EU-hosted.
Is Boeked a medical record or reimbursement invoicing package?
No. Boeked is a booking system with a practical patient record, not a specialised medical record or reimbursement invoicing package for health insurers. For that link-up you still need a dedicated package; Boeked does handle your calendar, intake, treatment forms and standard PDF invoices.
What does Boeked physiotherapy software cost?
A flat €19 per month, VAT included with every feature, no per-booking fees. Online payments run through your own Stripe account at Stripe's standard rates. The first 30 days are free, no credit card. This covers solo professionals and small teams up to 2 staff; larger teams get an all-in quote with Boeked Pro+ based on the number of staff.
What happens to my client data and treatment records if I leave Boeked?
Your data stays yours. In Settings you download all clients, bookings, notes and treatment records in one click, with no export fee.
What do SMS reminders really cost?
Email reminders are included, unlimited. SMS runs through your own Twilio account at roughly €0.04–€0.08 per message, paid directly to Twilio. Boeked adds no markup. A double reminder costs two messages.
What if the internet goes down at my business?
Boeked runs online, like almost all modern software. There is no offline mode, but on your phone with mobile data the calendar and checkout keep working.
Who owns the client? Does Boeked send clients to competitors?
The client is yours. Boeked is not a marketplace: your booking page shows only your business, with no other providers or ads. Clients pay you directly, with no commission.
Do you help me switch and move my treatment records?
Import clients and notes from your previous tool with an Excel or CSV file. Treatment records kept on paper need to be typed in by you. Max, the setup assistant, guides you step by step.
Can I match daily sales with my card terminal? Does SumUp work?
Yes. The daily summary shows the number of sales and total per payment method (cash, card, other). You don't need a card contract through Boeked. There is no direct SumUp integration: take payment on your own terminal and record it as a card payment.
Do I pay per staff member? Can we log in at the same time?
Boeked costs €19 per month including VAT, for solo professionals and small teams up to 2 staff members. Everyone has their own login and you can work at the same time on your own phones. Larger teams get an all-in quote.
Can I require a deposit without an expensive add-on?
Yes. Deposits and online payments run through Stripe, no extra module. Stripe charges its own fees (EU cards about 1.4% + €0.25); Boeked charges nothing extra.
In short
- Online booking page with your own link, bookable 24/7.
- A calendar per therapist with the right consult durations.
- Patient records with intake, treatment forms and body chart.
- Automatic confirmations and reminders by email and SMS.
- Payments and PDF invoices in the same app.
- Flat €19 per month, VAT included, 30 days free, no credit card needed.
Start with Boeked as your physiotherapy software
30 days free. No credit card. Cancel anytime.
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