Massage therapy software for practitioners
Boeked is massage therapy software for independent massage therapists offering relaxation, sports or wellness massage, or reflexology. Clients book a 30, 60 or 90-minute session from your real calendar, while intake, medical history and treatment notes per session live in the same app.
Sound familiar?
A client books 30 minutes when a sports massage of back and legs needs at least an hour.
You forget a client is pregnant or just had surgery because it's written on a loose note.
Two clients back-to-back with no rest time, so you never catch your breath.
A package of eight sessions you track in a notebook.
Clients who no-show for a session you had specially kept free.
Everything in one system
From the first online booking to the intake and the package: one app for your whole practice.
Sessions of 30, 60 or 90 minutes
Every massage type gets its own duration — relaxation, sports massage or reflexology — so the calendar never gets booked too tight.
Automatic rest time between clients
Set a fixed rest or buffer time per treatment so you can air the room, tidy up and catch your breath between sessions.
Intake with medical history
Ask for medical history, medication, pregnancy and contraindications at the first booking, digital and always at hand.
Treatment notes per session
Log pressure, oil used, client response and points of attention after every session in the client record.
Body schema to mark tension zones
Draw on a body schema where the tension sits, so you know exactly where to continue at the next visit.
Session packages & bundles
Sell packages of 5 or 10 sessions; Boeked counts them down automatically and reminds the client when the package is running low.
Automatic reminders
Confirmation at booking and a reminder ahead of time by email and SMS. Fewer no-shows on your fully booked sessions.
Payments & invoices
Online deposit or full payment through your own Stripe account, plus PDF invoices with your logo.
Built for the massage practice
This is how a booking runs at your practice:
- 1The client picks the session length: 30, 60 or 90 minutes, and the type of massage.
- 2At the first booking, the client fills in an intake form with medical history and contraindications.
- 3Boeked automatically keeps rest and buffer time before the next appointment.
- 4Confirmation and reminder go out automatically; after the session you log treatment notes and the body schema.
- 5With a session package, Boeked automatically counts down the remaining sessions.
Intake and treatment forms for massage therapists
- Intake form with medical history, medication, pregnancy and contraindications.
- Treatment form per session: complaints, techniques used, pressure and result.
- Body schema to visually mark tension zones and points of attention.
- Allergy records for oils and products.
- Fully customisable: add, remove or require fields.
- GDPR-compliant: EU-hosted, with export and deletion in one click.
What you get with Boeked as massage therapy software
| Feature | Boeked | Paper diary + phone calls |
|---|---|---|
| Online booking page with your own link | ||
| Sessions of 30, 60 or 90 minutes | Manual | |
| Automatic rest time between clients | Manual | |
| Intake with medical history | On paper | |
| Body schema for tension zones | ||
| Session packages & bundles | On paper | |
| Automatic reminders (email + SMS) | ||
| Payments and deposits | Extra tool | |
| PDF invoices with your own logo | Extra tool | |
| Flat €19/month, VAT included, 30 days free | Costs you time |
All Boeked features
| Feature group | Boeked | Separate or basic tools |
|---|---|---|
| Booking page & calendar | Branded 24/7 page, durations, buffers, recurring and group bookings, waiting list and Google Calendar sync | Usually spread across booking and calendar tools |
| Clients & client portal | CRM with appointment and treatment history, notes, preferences and a multilingual client portal | Basic contact list or separate CRM |
| Intake & treatment records | Custom forms, consent, signatures and treatment photos linked to each client | Paper forms or separate storage |
| Team management | Staff calendars, hours, services, leave, blocked time, commissions and reports | Often requires a higher plan |
| Messages & no-show protection | Automatic confirmations, email/SMS reminders, deposits and cancellation information | SMS or deposits often cost extra |
| Payments & gift cards | Optional Stripe deposits and payments without a Boeked booking commission, plus gift cards | Transaction or booking commissions are common |
| Invoices & accountant export | Branded PDF VAT invoices and spreadsheet export of bookings, payments and shop sales | Separate invoicing or bookkeeping tool |
| Checkout, stock & suppliers | Checkout, retail sales, payment methods, stock movements, low-stock alerts and suppliers | Often a paid add-on; no physical hardware included |
| Marketing & audiences | Email and SMS campaigns, birthdays and audiences inactive for 3 or 6 months | Usually requires a separate marketing tool |
| Reviews & client loyalty | Review invitations, public reviews, gallery, loyalty points and referrals | Several separate tools |
| Analytics | Revenue and service insights, busiest times, occupancy, cancellations and client retention | Advanced reports often depend on the plan |
| AI assistance | Planning suggestions, marketing copy, follow-ups and revenue forecasts | Rarely included |
| Languages & devices | App, booking page, emails and portal in EN, NL, FR, DE and ES on every device | Often one language or limited communication |
| Privacy & data | GDPR export and deletion tools; your client data remains yours | Often handled only on request |
| Switching & price | Free CSV import, 30-day trial and flat €19/month, VAT included without setup fees | Tiered pricing, setup work or locked data |
Why massage therapists choose Boeked
Never a too-tightly booked session again
Clients book through your own link and only see times that genuinely fit the chosen session length.
Medical history always at hand
Contraindications, pregnancy and points of attention are ready for every appointment, even with a new client.
Fewer no-shows
Automatic reminders ahead of time, and you can ask for a deposit on longer sessions.
Rest between sessions guaranteed
A fixed buffer between clients so you catch your breath too, without having to watch it yourself.
Massage therapy software FAQ
Can I set different session lengths for relaxation and sports massage?
Yes. Every treatment has its own duration, price and optional buffer afterwards. You can create variants of 30, 60 or 90 minutes, each with its own settings.
Can I keep track of medical history and contraindications?
Yes. At the first booking, the client fills in an intake form with medical history, medication and contraindications. It stays GDPR-compliant and EU-hosted in the client record.
Does Boeked work for reflexology too?
Yes. You set your own treatments, durations and prices, whether that's relaxation massage, sports massage or reflexology.
Can I sell session packages or bundles?
Yes. Sell packages of, say, 5 or 10 sessions. Boeked counts them down automatically at each visit and warns when the package is running low.
What does Boeked massage therapy software cost?
A flat €19 per month, VAT included with every feature, no per-booking fees. Online payments run through your own Stripe account at Stripe's standard rates. The first 30 days are free, no credit card. This covers solo professionals and small teams up to 2 staff; larger teams get an all-in quote with Boeked Pro+ based on the number of staff.
What happens to my client data and treatment notes if I leave Boeked?
Your data stays yours. In Settings you download all clients, bookings, notes and treatment notes in one click, with no export fee.
What do SMS reminders really cost?
Email reminders are included, unlimited. SMS runs through your own Twilio account at roughly €0.04–€0.08 per message, paid directly to Twilio. Boeked adds no markup. A double reminder costs two messages.
What if the internet goes down at my business?
Boeked runs online, like almost all modern software. There is no offline mode, but on your phone with mobile data the calendar and checkout keep working.
Who owns the client? Does Boeked send clients to competitors?
The client is yours. Boeked is not a marketplace: your booking page shows only your business, with no other providers or ads. Clients pay you directly, with no commission.
Do you help me switch and move my treatment notes?
Import clients and notes from your previous tool with an Excel or CSV file. Treatment notes kept on paper need to be typed in by you. Max, the setup assistant, guides you step by step.
Can I match daily sales with my card terminal? Does SumUp work?
Yes. The daily summary shows the number of sales and total per payment method (cash, card, other). You don't need a card contract through Boeked. There is no direct SumUp integration: take payment on your own terminal and record it as a card payment.
Do I pay per staff member? Can we log in at the same time?
Boeked costs €19 per month including VAT, for solo professionals and small teams up to 2 staff members. Everyone has their own login and you can work at the same time on your own phones. Larger teams get an all-in quote.
Can I require a deposit without an expensive add-on?
Yes. Deposits and online payments run through Stripe, no extra module. Stripe charges its own fees (EU cards about 1.4% + €0.25); Boeked charges nothing extra.
Also for these sectors
In short
- Online booking page with your own link, bookable 24/7.
- Sessions of 30, 60 or 90 minutes with automatic rest time.
- Intake with medical history and treatment notes per session.
- Body schema to track tension zones.
- Session packages, payments and invoices in the same app.
- Flat €19 per month, VAT included, 30 days free, no credit card needed.
Start with Boeked as your massage therapy software
30 days free. No credit card. Cancel anytime.
Start free trial